When all fields are set up as you want, choose Create to make a new list.Д«rowse to the file you want to use and choose Open. Tip:В To change the order of the fields, choose the field you want to move, and then use the up or down arrows to move the field. Under New field name, type the name of the field you want to add and then click + (plus sign). If you want to add a new field-for example, a message field-add it now, so you can fill in the field when you type the entry. In the Edit List Fields dialog box, Word automatically creates fields for some basic information, such as first name, last name, and address. You can use any text file that has data fields separated (or delimited) by tab characters or commas and data records separated by paragraph marks. You can export Apple contacts into an Excel spreadsheet and use it as your mailing list for mail merge. You can retrieve contact information directly from your Outlook Contact List on to Word. For more information, see Prepare your Excel data source for mail merge. Data should be on one sheet and well formatted so that it can be read well with Word. Here are few examples of data sources you can use for mail merge in Word.ДЄn Excel spreadsheet works well as a data source for mail merge. The list is saved as a document file that you can reuse.ДЇor details about creating a new list, see Set up a new mail merge list with Word. If you don't have a data source yet, choose Create a New List, and then use the dialogs that open to create your list. For more information, see Use Outlook contacts as a data source for a mail merge. To use this as your data source, choose Choose from Outlook Contacts. You can retrieve contact information directly from your Outlook contact list in Word. Go to Mailings > Select Recipients > Use an Existing List, then choose New Source to open the Data Connection Wizard.Д¬hoose the type of data source you want to use for the mail merge, and then select Next.ДЇollow the prompts in the Data Connection Wizard to complete the data connection to the merge document.

Other database files To access other kinds of data sources, you'll run the Data Connection Wizard: For more information, see Use mail merge to send Access data to Word. For more information, see Prepare your Excel data source for a Word mail merge.ДЄccess database With Access, you can select data from any table or query defined in the database. Important:В No matter what type of file you use as a data source, be sure to save it on your local computer or a file share saving at an HTTP location isn't supported for mail merge.Д®xcel spreadsheet An Excel spreadsheet works well as a data source for mail merge if all data is well-formatted and on one sheet so that it can be read by Word.

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